Privacy Policy

Privacy Policy

 

1. General Information:

This document, hereinafter referred to as the "Privacy Policy," describes the principles of personal data processing, particularly the collection, storage, and use of personal data of users of the website https://inspectohub.com/, hereinafter referred to as "Users." The Privacy Policy covers data provided directly by the User.

The administrator of Users' personal data is InspectoHub sp. z o.o., with its registered office in Warsaw, at Wita Stwosza 48/105, 02-66, Poland, KRS number: 0001147744, hereinafter referred to as the "Administrator."

If you have any questions regarding the processing of your personal data and your rights in this regard, you can contact us via email at: [email protected].

As the Administrator, we comply with the principles set out in Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons regarding the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, hereinafter referred to as "GDPR," by appropriately securing your personal data against unauthorized access by third parties. In particular, we take the following actions to ensure the security of your data: data encryption, data archiving, ensuring confidentiality, integrity, availability, and resilience of processing systems and services, as well as evaluating security measures applied to this data.

Users' personal data, such as name, surname, company name, email address, phone number, and, in some cases, the content of inquiries from individuals using our contact form, will be processed to handle and respond to inquiries/expressions of interest in our services. Additionally, this data will be used for possible claims enforcement or defense against such claims, for archiving, analytical, and accounting purposes, as well as for offering the Administrator's services directly to Users (direct marketing) if they have given their consent.

Data for the above purposes will be processed based on Article 6(1)(a)-(c) or (f) of the GDPR, i.e., when: the data subject has given consent to the processing of their personal data for one or more specific purposes; processing is necessary for the performance of a contract to which the data subject is a party or to take steps at the request of the data subject before entering into a contract; processing is necessary to comply with a legal obligation incumbent on the Administrator; processing is necessary for purposes resulting from the legitimate interests pursued by the Administrator or by a third party, except in cases where the interests or fundamental rights and freedoms of the data subject requiring personal data protection override these interests.

 

2. User Rights:

You have the following rights regarding the processing of your personal data by us:

Right of access to your personal data and obtaining a copy (Article 15 GDPR).

You have the right to obtain confirmation from us whether we process your personal data and access information regarding processing purposes, categories of processed personal data, recipients or categories of recipients, anticipated storage duration or criteria for determining this period, your rights under GDPR, the right to lodge a complaint with a supervisory authority, and automated decision-making, including profiling. Additionally, you have the right to receive a copy of the personal data we process about you.

Right to rectification (correction) of your data (Article 16 GDPR).

If you believe your personal data is incorrect, you have the right to have it corrected. You can also complete your data if it is incomplete. The simplest way to do this is to contact us at [email protected].

Right to erasure of data (Article 17 GDPR).

You have the right to request the deletion of your personal data if:

  • Your data is no longer necessary for the purposes for which it was collected or otherwise processed;
  • You withdraw your consent, and there is no other legal basis for processing;
  • You object to the processing of your personal data, and the objection is deemed valid under GDPR;
  • Your personal data has been processed unlawfully. In some cases, we may require confirmation of this by a court ruling or regulatory decision.

Despite your request for data deletion, we may retain certain personal data necessary for establishing, pursuing, or defending claims and as required by applicable national and EU regulations.

Right to restriction of data processing (Article 18 GDPR).​​​​​​​

You have the right to restrict the processing of your personal data in the following cases:

  • You contest the accuracy of your personal data – for a period allowing us to verify the data;
  • Processing is unlawful, and instead of deletion, you request restriction;
  • We no longer need the data for processing purposes, but you require it for establishing, pursuing, or defending claims;
  • You objected to the processing – until it is determined whether our legitimate grounds override your interests.

However, in cases specified by GDPR, data processing restrictions may not apply (e.g., when data is processed for establishing, pursuing, or defending claims).

Right to data portability (Article 20 GDPR).​​​​​​​

If your personal data is processed based on consent or a contract and the processing is carried out by automated means, you have the right to receive your data in a structured, commonly used, and machine-readable format. You also have the right to transfer this data to another controller.

Right to object to data processing (Article 21 GDPR).​​​​​​​

If the processing of your personal data is based on the legitimate interests of the Administrator or a third party, you have the right to object at any time due to reasons related to your specific situation. If you object, we will analyze your situation in the context of the legitimate grounds for processing your personal data.

This right does not apply if data processing is necessary for establishing, pursuing, or defending claims.

Right to lodge a complaint (Article 77 GDPR).​​​​​​​

You also have the right to lodge a complaint with the relevant data protection supervisory authority. In Poland, this is the President of the Personal Data Protection Office.

Right to withdraw consent to data processing.​​​​​​​

If processing is based on your consent, you may withdraw it at any time. However, withdrawal does not affect processing that occurred before the withdrawal.

Certain categories of entities may have access to the User's personal data:

  • Authorized employees and associates of the Administrator;
  • Service providers who supply the Administrator with technical and organizational solutions enabling service provision, website functionality, and administrative management (including IT service providers, accounting, consulting, and legal service providers, and their authorized employees and associates).

Your data may be transferred outside the European Economic Area. If data is transferred to countries without an adequate level of data protection, the Administrator will enter into agreements based on standard contractual clauses issued by the European Commission (Article 46(2)(c) GDPR). You may request additional information about applied safeguards, obtain copies of these measures, and learn where they are available.

The Administrator also uses services from entities that analyze how Users interact with the website https://inspectohub.com/ and how they access it. This automated analysis helps the Administrator understand User preferences and tailor content, offers, or communications accordingly. The Administrator may send dedicated and personalized advertising materials to Users.

Your personal data will be processed for as long as necessary to fulfill contractual obligations or take pre-contractual actions, such as preparing offers. Data will also be processed for marketing purposes until you withdraw your consent, and afterward until the expiration of potential claims against or by the Administrator.

 

3. Commercial Information:

InspectoHub is entitled to send commercial information to individuals whose contact details it possesses and who have given consent to receive such information.

By commercial information, we mean information that directly relates to the services provided by InspectoHub, whether commercial or non-commercial, and related to our services. We strive to ensure that the commercial information directed to Users is relevant to them. We also make efforts to limit the volume of such information as much as possible and to send messages only sporadically.